Many of our clients have been asking us about the differences between Microsoft’s Office 365 Enterprise Kiosk (K1) plan and Enterprise (E1) plans and have been confused about which plan is right for the users who do not need the higher end suites. This comparison is for clients who are considering either of these two plans and want to figure out which one is a better fit for their business.
Essentially, the Kiosk plan is for those that are looking for inexpensive licenses for deskless workers - users who are often working away from a desk or using a shared PC and don’t need desktop versions of Office.
^1 The K1 plan does have access to SharePoint Online, but unlike the E1 plan it does not give your SharePoint environment the additional 2GB of storage per user that the E1 plan does.
As of May 24, 2017, this updated version of the K1 plan includes few changes that create the difference between it and the E1 plan. One difference is the functionality between the K1 version of Skype for Business and the E1 version of it. Features such as hosting meeting broadcasts are only in the E1 version. A K1 user can attend the meeting broadcasts, but they cannot host one themselves. K1 users are also unable to use features such as desktop sharing, app sharing, initiating multiparty audio, video, or web conferencing, and cannot schedule meetings. This is thelimited functionality that is shown in the above chart for Skype for Business Online.
The next major difference is the OneDrive for Business functionality between the two different licenses. More specifically Kiosk customers can use the OneDrive for Business folder sync client application to sync team site document libraries with shared computers and access documents on the PC locally and offline, but they do not include a OneDrive for Business personal site with the 1TB of online storage as they only get 2GB of storage.
Another difference is the lack of desktop Outlook Access between E plans and K plans. The E plans can connect to Outlook the desktop application, but the K plans cannot and are required to use Outlook Web Access or mobile access even if Office is licensed on that particular machine under another manner. One note, the E1 plan does not include a license for the desktop version of Outlook even though it is “allowed” to connect if owned.
With the Kiosk licenses clients are able to reduce cost and provide their staff with access to company email, information, and resources for their employees that are often using shared PCs and are constantly moving around. This environment is where the Kiosk plans thrive and add a lot of return on investment to a company. For example, the K1 plan at $4 per user per month is half the price of the E1 plan at $8 per user per month.
When users need their own storage space, access to web meeting platforms, want to run desktop Outlook, and need a larger mailbox, the E1 plan is a great fit.
If you would like to learn more about your options as you consider your cloud purchase, we would be happy to help and show you how to get the most out of your Microsoft licensing! Give us a call at 800-900-1150 or contact us.