In this blog, we analyze use cases of SharePoint Spaces and identify when we believe it’s worth the time and money and when it’s a headache best avoided.
Microsoft released new functionality for SharePoint Online to create pages (spaces) with web parts that can display content and images in “3D” or “Virtual Reality (VR)” format.
This is a fascinating technology but thinking through how businesses would use this functionality is crucial. Does it make sense for non-technical “Power Users” to spend time learning to effectively create and display content in this method?
SharePoint Spaces is essentially a new type of Modern Experience site page that displays content in web parts that support three-dimensional appearing formats. Microsoft recommends using Communication sites as the location for SharePoint Spaces. Here are a few possible use cases:
Getting the basic components in place is straightforward:
A new page is created. The basic controls to edit the page and add properties are like those in a “regular” modern page. Microsoft has plenty of documentation of the specific steps to complete this here.
When an organization wants to modify the Image on their Space, they have to use the available default options or point to a “Custom 360 file.” This could be a virtual tour or multiple angle shots combined into a single file (Microsoft provides info on some of the basics), but it means that as a Power User or Content Editor in a business, they have to either have someone make these files for them or learn how to create these file types.
Adding web parts to the Space brings the same issue: the content needed for most of the web parts is very 3D-specific and requires a fair amount of knowledge/expertise to create. The actual implementation of this specialized content is reasonably straight-forward, and Microsoft does a pretty good job with their how-tos.
From a business use standpoint, does SharePoint Spaces add value? We think this powerful tool can if:
We aren’t sure it’s worth learning Spaces if:
This software can bring value to an organization, but if you answered yes to one or more of the bullet points above – it may be best to save the time and money setting up and developing SharePoint Spaces.
Have questions? Need help building a scalable platform? The experts at Interlink are able to guide you through the entire process and consider what’s best for your specific environment. Contact us today to get started!