Interlink Cloud Blog

Interlink Cloud Blog

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All content provided on this blog is for informational purposes only. The owner of this blog makes no representations or warranties regarding the information from our partners or other external sources.
Tony Maddin

Play Your Emails in Outlook for iOS

play-your-emails---Outlook-for-iOS

Utilize Cortana, your AI personal productivity assistant, to catch up on what’s new in your inbox.

Cortana will play aloud your inbox while you are on the go, so you have more time to be productive in your day!

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Recently, Microsoft Artificial Intelligence (AI) has been making many strides in innovation for companies and individuals. They have asked themselves, “How can we help people change the world for good?” Microsoft 365 is leading the charge to put people at the center and use intelligent, personalized experiences to transform productivity.

What is Play My Emails in Outlook for iOS?

Microsoft has introduced Play My Emails in Outlook for iOS, with Android following later, to read aloud out of your emails using natural language with Cortana. The user interface is specifically designed for people on the move, to help users stay organized, and be productive wherever you are. You can use one finger or voice commands to swipe to the next message, or act on a message – making this app easy to use whether it is on a commute or as you get ready in the morning!

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John Rice

Teams-Outlook Email Integration - New Features

Teams-Outlook-Email-Integration-Blog-Header

Teams-Outlook Email Integrations is a set of three new features designed to help you share information between Microsoft Teams and Outlook.

This will be rolled out starting in mid-January and be completed by early February.
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Teams-Outlook Email Integration | What is New?

Microsoft is rolling out a handful of new useful features between Microsoft Teams and Outlook. If you already have these for your organization you do not need to do anything extra, but you might want to consider user training and notifying your helpdesk and employees.

Below is an overview of new features that will soon be available for your organization to take advantage of:

  • Share email from Outlook to Teams
  • Share a copy of an email and any attachments from Outlook to a channel or chat in Teams
  • Share a conversation in Teams via email
  • Share a copy of a Teams channel or chat conversation via email directly from the Teams client
  • Reply to Teams by responding to missed activity emails in Outlook
  • Ability to respond to Teams missed activity emails directly within Outlook clients, as well as see the latest missed messages

How Does This Affect Your Organization?

These new integrations between Teams and Outlook will enable users to seamlessly get information and move conversations to where they belong. Whether a customer request starts through an email and needs to be moved into a project team in Teams, or an announcement needs to be shared in a broader channel, your organization will now be equipped with the right tools.

Teams will now show missed activity emails and the latest missed messages in order to provide the ability to respond directly from Outlook to Teams. This allows efficient communication to help conversations that need your attention- even while you are going through your inbox.

How Interlink Can Help:

If your organization currently does not take advantage of these great programs and would like to learn what it looks like to adopt for your organization, contact Interlink today!  We want to start a discussion about your organization’s specific needs and what is best for you. If your organization currently uses Teams and Outlook, get ready for these great new features, and consider partnering with us to provide adoption training, education, and change management about these programs for your organization’s goals and users.

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Matt Scherocman

A Guide to Archiving Mail in Office 365 and Handling Terminated Users

A Guide to Archiving Mail in Office 365 and Handling Terminated Users

“Immutability” is the industry-standard term for “preserving data in the system so that it is discoverable and cannot be destroyed or altered."

With Exchange Server 2016 with Enterprise CAL or Exchange Online Plan 2 (included in Office 365 E3 and Office 365 E5 plans), Microsoft enables organizations to preserve individual or all mailbox items for discovery natively, keeping those items within the Exchange infrastructure. This approach is called, In-Place hold.

One significant benefit of hold - as opposed to separate, read-only storage - is that items are preserved within the Exchange infrastructure. This preserves more of the information, including metadata, and makes management easier for IT admins. Users benefit because they can manage their mailboxes using the familiar Outlook interface. From an IT-perspective, In-Place Hold eliminates the necessity and complexity of maintaining a separate infrastructure and potentially storage for Exchange items.

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Eric Inch

"Stay Out Unless I Say So!" - The Sweetness of Azure AD Conditional Access

"Stay Out Unless I Say So!" - The Sweetness of Azure AD Conditional Access

I talk to a lot of customers using Office 365 that would like to have granular control on who can access the hosted services and only allow access to these services from corporate owned and managed devices. Enter Azure AD Conditional Access. “Keep out.. Unless of course you meet certain conditions!”

For example, with Azure AD device access rules you can restrict access to Exchange Online to only domain joined machines.

“Wait?! What?! That sounds just like what I’m looking to do.

What does that look like?”

 

When a user attempts to access Outlook Web App from a personal computer, they go to the OWA URL and enter their username and password.


The conditional access policy will look to verify that the device being used to access OWA is domain joined and registered in Azure AD. Since the computer is a personal computer, the user is denied access.


After closer examination using the “More details” link, you can see the access rules set require the device to be domain joined for access. In the scenario of personal computers, this will show as Unregistered.

Your access to corporate resources was swatted away like Dikembe Mutumbo. “Not in my house!”

“Good Eric, that’s all great but how about the full Outlook client? I would really like to see what options we have to prevent our users from connecting their personal Outlook client to our corporate email.”


When a user attempts to connect the Outlook client on a non-domain machine, the Outlook client will open and prompt the user for authentication.


The user will enter their username and password and the authentication process will look for a registered device.


Once again the user will be gently reminded that they need to be on a corporate owned device.

“Wow Eric, I’m really impressed by Conditional Access and the device access restrictions available in the Microsoft security suite. Anything else we should know? What about users that want to access OWA from other browsers?”

 

First and foremost, under no circumstance should you ever use anything other than Microsoft technology. Ever!

But, in the event some of your users want to go against my recommendation, to access corporate resources protected with device access rules they would need to use a supported browser. Conditional access support for applications: https://azure.microsoft.com/en-us/documentation/articles/active-directory-conditional-access-supported-apps/


The behavior when attempting Outlook Web App using the Google Chrome browser would be as follows:

The user enters their username and password from a non-domain machine.

Since the user is trying to use a browser that doesn’t support conditional access, it gives the user a warning that the browser is not supported and to use Microsoft Edge or Internet Explorer.

The device based access rules are configured within Azure AD Premium and have the following options.

  • Enable Access Rules – On or Off. (self-explanatory)
  • Apply To – Specific groups that you want to scope the access rules to. You also have the ability to except specific users from the scope.
  • Device Rules – The access rules you want to enforce for access to the corporate resources.
  • Application Enforcement – “For browser and native applications” OR “For only native applications” Exchange ActiveSync – Require a compliant device to access email

For more information on Azure AD Conditional access, please read the official Microsoft blog article AzureAD Conditional Access Policies for iOS, Android and Windows are in Preview!

 

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Matt Scherocman

FindTime: Scheduling a Meeting Just Got a Whole Lot Easier

FindTime: Scheduling a Meeting Just Got a Whole Lot Easier

FindTime for Office 365 Makes Scheduling a Meeting Easy

Scheduling across multiple organizations can be a difficult process. A one-hour meeting with seven people from two different companies can take weeks to schedule. For the meeting organizer, planning a meeting between multiple third party representatives is a tiresome game of phone and email tag. For the attendees, it’s equally as frustrating. Just as soon as the business calendar is being updated, an email storms the inbox, stating that someone forgot to check a calendar and a new meeting time is needed.

Those who have gone through this process frequently find themselves saying, “There has to be a better way to schedule these meetings.”

Scheduling FOR the People

With the addition of Microsoft’s FindTime to the Office 365 suite, a better way to schedule meetings across organizations exists. FindTime is a free Outlook add-in that gives meeting organizers and attendees the flexibility to schedule a time that works for everyone. FindTime reduces the amount of phone calls and email clutter that piles up during the scheduling process.

How does FindTime work?

replay findtime meeting pollFindTime is a plugin for Outlook with Office 365.
You can either start a new message or reply with a meeting poll.
Next, it automatically looks at your calendar and the calendars of people in your organization, and show times when all invitees are available. 
The coolest part is...the application emails the “poll” to the other parties and lets them select the times they are available, along with the ones that they prefer the most.

findtime

FindTime is a welcomed tool for sales teams, product managers, business developers, and any other business units that require meetings with other organizations. 

To use FindTime, the organizing party must have an active Office 365 subscription and be using Outlook. However, attendees don’t need an Office 365 subscription and they don't have to be using Outlook. FindTime transforms multiple party scheduling by seamlessly working across different email service providers, devices, and organizational sizes and structures.

With FindTime, organizers and attendees can focus their time and resources on how to make meetings productive, not how to make them happen.

findtime install for free

 

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Welcome to the Interlink Cloud Blog

All content provided on this blog is for informational purposes only. The owner of this blog makes no representations or warranties regarding the information from our partners or other external sources.