Scheduling across multiple organizations can be a difficult process. A one-hour meeting with seven people from two different companies can take weeks to schedule. For the meeting organizer, planning a meeting between multiple third party representatives is a tiresome game of phone and email tag. For the attendees, it’s equally as frustrating. Just as soon as the business calendar is being updated, an email storms the inbox, stating that someone forgot to check a calendar and a new meeting time is needed.
Those who have gone through this process frequently find themselves saying, “There has to be a better way to schedule these meetings.”
With the addition of Microsoft’s FindTime to the Office 365 suite, a better way to schedule meetings across organizations exists. FindTime is a free Outlook add-in that gives meeting organizers and attendees the flexibility to schedule a time that works for everyone. FindTime reduces the amount of phone calls and email clutter that piles up during the scheduling process.
FindTime is a plugin for Outlook with Office 365.
You can either start a new message or reply with a meeting poll.
Next, it automatically looks at your calendar and the calendars of people in your organization, and show times when all invitees are available.
The coolest part is...the application emails the “poll” to the other parties and lets them select the times they are available, along with the ones that they prefer the most.
FindTime is a welcomed tool for sales teams, product managers, business developers, and any other business units that require meetings with other organizations.
To use FindTime, the organizing party must have an active Office 365 subscription and be using Outlook. However, attendees don’t need an Office 365 subscription and they don't have to be using Outlook. FindTime transforms multiple party scheduling by seamlessly working across different email service providers, devices, and organizational sizes and structures.
With FindTime, organizers and attendees can focus their time and resources on how to make meetings productive, not how to make them happen.