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Matt Scherocman

Simultaneous Editing in Office 365

Simultaneous Editing in Office 365

With simultaneous editing in Office 365 your employees can save time by working together on the same document and can easily bounce ideas off of each other. In the past, employees would have to email the file and keep updating it as they made changes. Now they can make all the changes on the same document avoiding countless emails back and forth. This synthesizes all the work onto the same document, so there is no longer multiple versions of the same document.

For example, your team can work in Web Apps for a collaborative working meeting to get a shared project done. If someone on your team isn't available that teammate can chose to make revisions whenever he's able to. His changes will sync up to the document stored in the cloud when he saves. Even if he is offline, his changes will sync back up to the cloud when he gets back online. What are you waiting for? Start collaborating now!

Simultaneous Editing

All Functionality Requires SharePoint Online as the document management system.

To read more about co-authoring click here for the full article. 

Matt Scherocman

Does a Client have to Purchase another set of Licenses if they want to Run Workloads for Disaster Recovery?

The Answer is No! Provided that they jump through a large set of hurdles...

Disaster Recovery Rights

For each instance of eligible server software you run in a physical or virtual OSE on a licensed server, you may temporarily run a backup instance in a physical or virtual OSE on a server dedicated to disaster recovery. The license terms for the software and the following limitations apply to your use of software on a disaster recovery server.

The OSE on the disaster recovery server can run only during the following exception periods:

  • For brief periods of disaster recovery testing within one week every 90 days
  • During a disaster, while the production server being recovered is down
  • Around the time of a disaster, for a brief period, to assist in the transfer between the primary production server and the disaster recovery server

In order to use the software under disaster recovery rights, you must comply with the following terms:

  • The OSE on the disaster recovery server must not be running at any other times except as above.
  • The OSE on the disaster recovery server may not be in the same cluster as the production server.
  • Windows Server license is not required for the disaster recovery server if the following conditions are met:
  • The Hyper-V role within Windows Server is used to replicate virtual OSEs from the production server at a primary site to a disaster recovery server.
  • The disaster recovery server may be used only to run hardware virtualization software, such as Hyper-V, provide hardware virtualization services, run software agents to manage the hardware virtualization software, serve as a destination for replication, receive replicated virtual OSEs, test failover, and await failover of the virtual OSEs.
  • Run disaster recovery workloads as described above.
  • The disaster recovery server may not be used as a production server.
  • Use of the software in the OSE on the disaster recovery server should comply with the license terms for the software.
  • Once the disaster recovery process is complete and the production server is recovered, the OSE on the disaster recovery server must not be running at any other times except those times allowed here.
  • Maintain Software Assurance coverage for all CALs, External Connector licenses and Server Management Licenses under which you access your licensed software running on the disaster recovery server and manage the OSEs in which that software runs.
  • Your right to run the backup instances ends when your Software Assurance coverage ends.

These rules come from the Microsoft product use rights guide page 70 (will change).

To see the Full Guide to Microsoft's Product Use Rights, Click Here: http://www.microsoft.com/licensing/products/products.aspx

 

Matt Scherocman

Can Multiple Users Share a Full Copy of Office from the Cloud?

Yes. As of September 1, 2014, all SKUs containing Office 365 ProPlus, Project Pro for Office 365, or Visio Pro for Office 365 can be used by multiple users on a shared device or virtual machine.  This is referred to as shared computer activation. Users in a Terminal Server environment are now able to use Office applications such as Word and Excel without it counting against the five total installations allowed for Office 365.

Shared computer activation uses the Office Deployment Tool. Once enabled, Office installs without being activated and when a user signs in, Office will check to see if the user has been provisioned for Office 365 ProPlus and temporarily activates. If a second user signs in to the same computer, the activation doesn’t persist from the first user and the process is repeated. This means that multiple users on the same computer are all able to use Office 365 products simultaneously.

For more information on shared computer activation for Office 365 ProPlus see, Overview of shared computer activation for Office 365 ProPlus.

Matt Scherocman

Data Loss Prevention now available in SharePoint Online and OneDrive for Business

Data Loss Prevention (DLP) was a feature previously only found in Exchange, Outlook, and OWA to prevent data from being sent out of the company. Now clients can easily search for this same kind of sensitive content in SharePoint and OneDrive using Microsoft’s new Data Loss Prevention for SharePoint and OneDrive functionality.

Office 365 Admin are now able to Leverage 51 built-in sensitive information types including credit cards, passport numbers, Social Security numbers, and more. This is designed to allow you to be better informed about what type of sensitive documents exist and where in SharePoint Online and in OneDrive for Business. This visibility can help with compliance needs, contractual obligations, and internal policy enforcement.

Later this year, Microsoft will introduce additional capabilities that will allow you to create policies that automatically detect sensitive content and apply protection such as taking actions like deletion of content or quarantine until further reviewed.

Click this link to view the original blog article

Matt Scherocman

Documents come to life with Yammer!

Have you ever edited a collaboratively created document and wanted others to input without being restricted to comments? Microsoft has recently embedded the social collaboration capabilities of Yammer into the Office apps! This means that employees can communicate their ideas and expertise about Office documents right from within the application they are working in. Employees can ask questions and offer feedback to their co-workers from the documents they’re working in. Since people are communicating through a Yammer feed, they can view and participate in conversations outside of the document and any other place where a Yammer feed is embedded.

Check out this 30 second video for a great visual:

http://www.youtube.com/watch?v=qdL43ID0ccQ

Whenever you open a file in your browser a Yammer conversation pane will pop up on the right side of your screen. The Yammer pane also allows you to post messages, mention your coworkers, and publish to a Yammer group. The functionality is for internal Yammer networks.

This feature is expected to roll out this month so expect to see it soon!

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All content provided on this blog is for informational purposes only. The owner of this blog makes no representations or warranties regarding the information from our partners or other external sources.

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