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Matt Scherocman

Windows Server 2003 nears its security deadline

Windows server 2003

For those organizations who’ve been planning on upgrading some of your legacy Windows Servers, especially the 2003 variety, but just haven’t found a compelling enough reason to do so, you’ll want to go ahead and put those upgrade plans in high gear!

In July of this year there will no longer be any more security updates for this server. Unlike the retirement of XP, where Microsoft continued with anti-malware definitions, in this case when the server goes out of support and becomes an unsupported product Microsoft will NOT be issuing any anti-malware protections.

The ‘so-called’ security updates will end on July 14, 2015. Microsoft is recommending that organizations not rely on what they deem as ‘up to date’ security patches as Microsoft has found them not to be ‘secure enough’ or effective enough for out of date/support operating systems. If you’d like to know what your migration options are and what makes sense for your organization we are always ready, willing and able to help you figure out your next move. You can contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. or at 800-900-1150

 

Matt Scherocman

OneNote for iPhone Updates: Making Easy Access Easier

OneNote was rolled out for iPhone and Android to offer quick access to your notes, no matter where in the world you are. As such, the goal is to keep things efficient and accessible, and Microsoft does just that with regular updates. The most recent updates to OneNote for iPhone include two features that offer more assistance to users on the go.

onenote for iphone

Notification Center Widget

The new Notification Center includes a widget from OneNote. A widget is a component of an application that allows users to perform functions or access services, such as the social media widgets on smart phones and tablets that allow instant posting from the widget rather than having to open the application. iPhone users with the latest version of OneNote that are running iOS8 on their smartphones and tablets can utilize this widget, which can be enabled in the Notification Center, providing instant access to notes, lists, and other OneNote posts.

The iOS Notification Center allows users to have quick access to information and actions outside of applications, which saves time and effort, including the OneNote Today widget. This tool is designed to include all of the features that users need on a single screen such as recent notes, buttons for adding notes, photos, or lists, and today’s date with a click/scroll option to access tomorrow’s notes. Users can click on “Note” to create a new note, “photo” to launch the Office Lens application, and “list” to create a new list page.

To add this widget, iPhone users simply need to download the latest version of OneNote from the AppStore. Once that’s done, users can visit the Notification Center to enable the widget, drag it to the top of the list, and utilize the feature anytime.

Anywhere Access

In addition to the widget, OneNote now also offers enhanced access from anywhere. Using OneNote on multiple devices is easier than ever with the new update that syncs all Recent Notes across devices. Essentially, this will show users their most recently edited notes, regardless of the device the note was edited on or the device being used to access the OneNote app. Users can simply pick up their iPhone and access all notes from their desktop, tablet, or other devices instantly, and in the same order on every device.

Microsoft is always looking for small ways to make big improvements in accessibility and these new additions to OneNote for iPhone is just another example of this.  To read more about these updates and how to utilize them,click here

Matt Scherocman

Microsoft Office Online Sees Increased Accessibility

Although Office Online was designed with accessibility in mind, upgrades are always needed for continuous improvement. These started with Office Online utilizing WAI-ARIA(Web Accessibility Initiative - Accessible Rich Internet Applications), which is a new accessibility standard for blind or low vision web users. Of course, this was just the start. More recently, users are finding all kinds of new tools and features that increase their ability to use Office Online products despite their need for assistance. Microsoft has made a conscious effort to make their products more user-friendly for people with disabilities.  Enhancements are focused on giving everyone a level playing field to maximize the use of Office products and software.

Microsoft Narrator

Stephanie Donahue

Office 365 E1 vs E3 - The SharePoint Online Discussion

Sharepoint Online

So many versions of SharePoint!  If you have seen the licensing chart lately, it’s starting to become a game of Where’s Waldo when it comes to figuring out what features are available in which version of SharePoint.  Are you On-Premises?  Online?  K1, E1, E3, E4?  Bingo anyone?!  The most common question when reviewing Office 365 licensing is whether or not to make the jump from E1 to E3.  But with all 300 of the features detailed in a complicated spreadsheet, how can you make sense of all the noise?  How do you know what your organization needs?  

SharePoint Online (SPO) Licensing Basics for O365 Enterprise Plans

Microsoft labels its Office 365 Enterprise level licensing as E1, E3, and E4.  The different levels designate the Office, Exchange, Lync, and SharePoint features that are available to your organization; where E1 is more basic and E4 is fully featured.  For many companies, the decision between E1, E3 and E4 comes easy based on needs around Exchange and Lync.  However, with growing flexibility around assigning licenses that can be ”mixed and matched” to individuals within an organization, there has been additional conversations popping up about who needs what.

In SharePoint terms, E3 and E4 are pretty much the same.  This leaves us to describe the differences between E1 and E3. For those already familiar with SharePoint, the differences can be summed up by comparing E1 to SharePoint Standard and E3 to SharePoint Enterprise on-premises.  However, while one could say the comparisons are similar, the functionality for SharePoint on-premises is not identical to SharePoint Online and so you cannot make the assumption that all functionality can be matched one for one.

When it comes it understanding why you would need to upgrade from E1 to E3, it’s easiest to look at the key features.  

Matt Scherocman

OneDrive for Business Now Available on Mac and iOS Devices

OneDrive for Business is an Outlook email storage application that is utilized by many Office 365 clients. While the application has been available to Mac users, the ability to sync files and take them offline was limited until now. With the new OneDrive for Business sync client, users can now access their files across all devices by downloading the iOS application and the Mac Sync Client from Microsoft Download Center.

OneDrive for Business iOS

Accessibility is Key

Users have been able to utilize Android and Windows apps to sync their OneDrive files since late 2014, but the iOS application took a little longer to develop. In late January 2015, Microsoft finally released the OneDrive app, giving iPhone users the same accessibility. The application features new capabilities for viewing, managing, and sharing photos as well as the option to connect multiple OneDrive accounts. Previous versions separated the business and personal use files but the new OneDrive for Business allows users to access all files through the same app interface.

Business users can access all saved files and shared files, as well as the most recently viewed files. Additionally, there is a recovery option for files that were accidentally sent to the Recycle Bin. The new OneDrive features an upload option as well as “search” and “share” features making it easy to interact with business and personal files on the go. With this application comes enterprise-grade security with compliance and control by Office 365.

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