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Matt Scherocman

Outlook Web App (OWA) will now be known as “Outlook on the web.”

Outlook Web App (OWA) will now be known as “Outlook on the web.”

Microsoft continues to innovate on the UI for customers to become more productive. They have renamed the Outlook Web App to “Outlook on the web”. Additionally, they have created a new design for the action bar available across the Mail, Calendar, People, and Task areas in Outlook on the web.

action bar

They have:

  • Made the email subject line larger and more prominent
  • Indented messages in the reading pane for easier reading
  • Added more prominent buttons in Calendar to make navigation and creating a new meeting request simpler.

Additionally, Outlook on the web adds new features that make things easier to navigate and organize mail within the browser. Let’s take a look at them below.

Pin lets you pin any message in your inbox so that it is highlighted in yellow and kept at the top of your inbox.

outlook web

Sweep, includes a simple set of actions to manage emails from specific senders. You can manage reoccurring messages (like newsletters, digital coupons, and other email received on a regular basis) as well as choose to keep messages from a specific sender (for a specified number of days, only keep the latest message, or delete all messages from the sender).

Archive lets you quickly move messages out of the inbox to a folder of your choice.

Undo lets you revert unintended actions with a single click.

Preview the message contents in-line with the subject. With Outlook on the web you can also now perform common actions in bulk, and clicking a message now displays the message in the same window — finally no pop-ups or separate windows.

Resize images, add custom borders, apply shadow effects, and rotate images. Now supports a full set of emojis. J

To, Cc, or Bcc lines, now show a list of the most common people and distribution groups you have been emailing, which is refined as you type. As you add recipients, Outlook on the web makes suggestions that you most commonly email.

Calendar in Outlook on the web has gained a five-day weather forecast.

outlook2

Charms, which are basically icons to help you quickly identify specific types of events (an airplane for an upcoming flight, a knife and fork for a business dinner, a music note for a piano class, and so on) have also been added.

Mobile browsing experience has received user interface and navigational improvements:

  • Updates to closer resemble the UI look of Outlook apps on Windows, Mac, iOS, and Android.
  • Improved navigation for switching between Mail, Calendar and People.
  • More prominent search command.
  • Ability to switch between emails without returning to the message list.
  • Time strip updated to show the full week within the calendar.
  • Improved UI for creating new events and using the scheduling assistant in Calendar.

The following updates are coming to Office 365 users today, as long as they have a plan that includes Exchange Online and have opted into Microsoft’s First Release program. Everyone else will begin receiving these updates in “the first week of September.”

 


Interested in the new "Outlook on the web"? Give us a call at (513) 444-2020 or contact us here!

Aaron Seals

New Exchange Online Protection Features

Microsoft has improved upon and added some new enhancements to the EOP service:

  • Directory-based edge blocking
  • Office 365 domain limit increased
  • View message traces up to 90 days
  • Remote PowerShell
  • OWA Junk mail reporting
  • Spam quarantine access for users
  • DomainKeys Identified Mail support
  • Enhanced IPv6 support
  • Match subdomains feature
  • Geocentric affinity 

Click here to access the full Microsoft blog article

 

Highlights from the article:

Spam quarantine access for users

In previous versions of EOP quarantine access was only available at the administrator level.  Now individual mail users will be able to access their own quarantine to manage spam via the EAC web interface.  Users must have a valid Office 365 user ID and password in order to access the spam quarantine page.  For current Exchange online subscribers, users should already be able to access their spam quarantine with their current user ID and password.  EOP only subscribers can utilize Directory Synchronization and password sync to automate access for their end users.

Directory-based edge blocking

DBEB allows organizations to reject messages for invalid recipients at the network perimeter.  DBEB will block all messages sent to an email address that isn’t present in the Azure Active Directory.

View message traces up to 90 days

Admins can now request message trace information for up to 90 days.  Message traces for the past seven days can be viewed immediately.

Remote PowerShell

EOP customers now have the ability to use remote PowerShell to manage Exchange Online Protection settings and use PowerShell scripting to automate a variety of management tasks.

OWA Junk mail reporting

Easily report junk mail back to Microsoft EOP team.  Users can report a false negative or positive back to Microsoft by right-clicking within the mail message and selecting ‘mark as junk’ or ‘mark as not junk’.  This will help improve the spam filtering capabilities of Exchange Online Protection.

To understand how EOP works, click this link:

http://technet.microsoft.com/en-us/library/jj723119(v=exchg.150).aspx

 

Matt Scherocman

Does Office 365 Include Message Enryption?

Microsoft has recently added to the Office 365 family – Messaging Encryption.  This replaces Exchange Hosted Encryption (EHE) and will be a great for many clients and is included as part of the E3/E4 suites.  Below are the key facts and a link to the O365 Technology Blog article outlining the new feature.

Key facts:

  • Included with O365 E3 and E4 at no cost
  • $2 per user per month to add to other plans
  • Rolling out the first quarter of 2014
  • Receiver does not need to be on the service
  • Current Exchange Hosted Encryption customers will be automatically upgraded

http://blogs.office.com/b/office365tech/archive/2013/11/21/introducing-office-365-message-encryption-send-encrypted-emails-to-anyone.aspx

This posting is provided “AS IS” with no warranties, and confers no rights.

Matt Scherocman

I heard there was a send restriction in place for e-mail. Can you comment on this?

The default outgoing mail size is 10MB.  It can be increased easily to 25MB per mail.  Other limits include 500 recipients per message, or 1,500 recipients per 24-hour period, but distribution groups are counted as a single recipient.

Matt Scherocman

How Does Office 365 Archiving Handle Terminated Users?

Exchange Online makes it possible for you to preserve the contents of deleted mailboxes indefinitely. This feature is called inactive mailboxes. A mailbox becomes inactive when an In-Place Hold is placed on the mailbox before the corresponding Office 365 user account is deleted.

You do not have to pay for keeping inactive mailboxes.

The contents of an inactive mailbox are preserved indefinitely. This allows administrators, compliance officers, or records managers to use the In-Place eDiscovery feature in Exchange Online to access and search the contents of an inactive mailbox. Inactive mailboxes can't receive email and aren't displayed in your organization's shared address book or other lists.

Note: If a hold isn't placed on a mailbox before it's deleted, the contents of the mailbox won't be preserved or discoverable. The mailbox can be recovered within 30 days of deletion, but the mailbox and its contents will be permanently deleted after 30 days if it isn't recovered.

To make a mailbox inactive, it must be assigned an Exchange Online (Plan 2) license or have an Exchange Online Archiving subscription so that an In-Place Hold can be placed on the mailbox before it's deleted.

1.  Access the contents of an inactive mailbox

After you make a mailbox inactive by placing the mailbox on In-Place Hold and then deleting the corresponding Office 365 user account, you can access the contents of the inactive mailbox by using In-Place eDiscovery in the Exchange admin center (EAC). When you search an inactive mailbox, you can create a keyword search query to search for specific items or you can return the entire contents of the inactive mailbox. You can preview the search results, copy the search results to a discovery mailbox, or export the search results to an Outlook Data (PST) file.

2. Permanently delete an inactive mailbox

If you no longer need to preserve the contents of an inactive mailbox, you can permanently delete the inactive mailbox by removing the In-Place Hold. If the mailbox was deleted more than 30 days ago, the mailbox will be permanently deleted after you remove the In-Place Hold, and mailbox items will become non-recoverable. If the mailbox was deleted within the last 30 days, you can still restore the mailbox after removing the hold.

This posting is provided “AS IS” with no warranties, and confers no rights.

For more information on how to manage inactive mailboxes click here.

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