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Matt Scherocman

Microsoft Office 365 Advanced eDiscovery - Reducing the Challenges and Costs of eDiscovery

Microsoft Office 365 Advanced eDiscovery - Reducing the Challenges and Costs of eDiscovery

The new Advanced eDiscovery tool from Microsoft is groundbreaking while it uses machine learning to find the most valuable data quickly and without the use of expensive outside legal assistance.

eDiscovery, short for electronic discovery, is the process of finding, gathering and generating electronically stored information (ESI) in response to a civil litigation that is carried out in electronic formats. It includes , but is not limited to, emails, instant messaging, documents, presentations, CAD/CAM files, databases, voicemail, audio and video files, social media, and web sites, and any other electronic information that could be significant evidence in a lawsuit. It can be an expensive, time consuming process, but Microsoft has created a solution that allows you to quickly and efficiently investigate and meet legal obligations with Office 365 Advanced eDiscovery.

Office 365 Advanced eDiscovery utilizes Equivio machine learning, predictive coding, and text analytics to analyze large, unstructured data sets and focus the data that's most relevant to a legal caseUtilizing these tools, Advanced eDiscovery sorts through thousands of messages, emails, and documents to find relevant files. The application also eliminates duplicate files, reconstructs email threads, and identify themes and data relationships that are the most relevant to your case. This reduces many of the legal and compliance challenges companies face when trying to manage large quantities of electronic data. 

Predictive Coding

With predictive coding in Advanced eDiscovery you can "train" the system to automatically determine if a data element is relevant or not by making decisions on a small set of the data. The system then looks to see what decision you made and applies that logic towards making decisions on relevancy for the larger data set. With that logic in place, it will also look to create a relevance ranking so that you can see what documents will most likely be the most relevant to your particular case.

Microsoft Office 365 Advanced eDiscovery predictive coding

Near-duplicate Detection

When you have teams constantly working on documents and sending them back and forth, odds are you will have multiple versions of the same document across your platform. Typically, you'd have to take one of your current employees off of their usual tasks or hire outside legal teams to review each of these documents and those costs can quickly add up. Even if the resources are there to support individual sorting, you could have different employees looking at different versions of the same document, which is a huge waste of valuable time! With near-duplicate detection you can have resource review a group of similarly structured documents, eliminating the manpower, time, and money normally needed.

Email Threading

We all know the feeling of receiving an email in our inbox that is at least five emails long with the same information from every reply, creating an incredibly long thread. Within advanced eDiscovery, the system looks to identify the unique messages from the email thread, eliminates duplicate messages, which allows you to focus on unique messages instead of the same ones over and over again.

Export for Review

When you export your case data with Advanced eDiscovery from Office 365, it includes a CSV file that contains all your document properties from the exported data along with the analytics metadata. After exporting, you can load the CSV file into the eDiscovery review application and maintain the analytics information. The export can then be imported to create searches in the eDiscovery review application.

Microsoft Office 365 Advanced eDiscovery export

How does this differ from E3?

The Office 365 E3 plans include the ability to do eDiscovery across a customer’s 365 information. The eDiscovery tool also has the ability to define searches based on a number of criteria including from, to, date

range, subject line, etc. However, it lacks a way to score, filter, or remove duplicates from the search like the Advanced eDiscovery tool.

Get Started with Advanced eDiscovery Today

Microsoft’s Office 365 Advanced eDiscovery, which is a part of the new Office 365 E5 plan and is available for purchase as add-on services to all Office 365 Enterprise plans. Advanced eDiscovery can be added for individual users and does not need to be purchased for every mailbox being searched.

Have any additional questions? – Contact us today!

 

Matt Scherocman

NEW Microsoft Office 365 E5 Plan

NEW Microsoft Office 365 E5 Plan

(Click to view)

 

Microsoft has added a new a new premium Office 365 Enterprise suite plan– E5It will deliver the most comprehensive set of productivity, collaboration, analytics, security and compliance capabilities of any Office 365 plan. Also, Microsoft has added new feature value in E1 and E3 with Skype Meeting Broadcast added into E1, and DLP and Encryption extended across workloads (SfB and SPO) for E3.  

What is E5? 

 

The new advanced feature value of security, analytics and new cloud voice and PSTN conferencing capabilities has been reserved for E5Let’s briefly breakdown the features below. For a more detailed look at E5 and all of the new aspects of the Enterprise plans, contact us here.

 

 

Security:

 

Includes Predictive eDiscovery, Secure Attachments/URLs with Advanced Threat Protection and Access Control.

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