Interlink Cloud Blog
Matt Scherocman

Microsoft Office 365 Advanced eDiscovery - Reducing the Challenges and Costs of eDiscovery

Microsoft Office 365 Advanced eDiscovery - Reducing the Challenges and Costs of eDiscovery

The new Advanced eDiscovery tool from Microsoft is groundbreaking while it uses machine learning to find the most valuable data quickly and without the use of expensive outside legal assistance.

eDiscovery, short for electronic discovery, is the process of finding, gathering and generating electronically stored information (ESI) in response to a civil litigation that is carried out in electronic formats. It includes , but is not limited to, emails, instant messaging, documents, presentations, CAD/CAM files, databases, voicemail, audio and video files, social media, and web sites, and any other electronic information that could be significant evidence in a lawsuit. It can be an expensive, time consuming process, but Microsoft has created a solution that allows you to quickly and efficiently investigate and meet legal obligations with Office 365 Advanced eDiscovery.

Office 365 Advanced eDiscovery utilizes Equivio machine learning, predictive coding, and text analytics to analyze large, unstructured data sets and focus the data that's most relevant to a legal caseUtilizing these tools, Advanced eDiscovery sorts through thousands of messages, emails, and documents to find relevant files. The application also eliminates duplicate files, reconstructs email threads, and identify themes and data relationships that are the most relevant to your case. This reduces many of the legal and compliance challenges companies face when trying to manage large quantities of electronic data. 

Predictive Coding

With predictive coding in Advanced eDiscovery you can "train" the system to automatically determine if a data element is relevant or not by making decisions on a small set of the data. The system then looks to see what decision you made and applies that logic towards making decisions on relevancy for the larger data set. With that logic in place, it will also look to create a relevance ranking so that you can see what documents will most likely be the most relevant to your particular case.

Microsoft Office 365 Advanced eDiscovery predictive coding

Near-duplicate Detection

When you have teams constantly working on documents and sending them back and forth, odds are you will have multiple versions of the same document across your platform. Typically, you'd have to take one of your current employees off of their usual tasks or hire outside legal teams to review each of these documents and those costs can quickly add up. Even if the resources are there to support individual sorting, you could have different employees looking at different versions of the same document, which is a huge waste of valuable time! With near-duplicate detection you can have resource review a group of similarly structured documents, eliminating the manpower, time, and money normally needed.

Email Threading

We all know the feeling of receiving an email in our inbox that is at least five emails long with the same information from every reply, creating an incredibly long thread. Within advanced eDiscovery, the system looks to identify the unique messages from the email thread, eliminates duplicate messages, which allows you to focus on unique messages instead of the same ones over and over again.

Export for Review

When you export your case data with Advanced eDiscovery from Office 365, it includes a CSV file that contains all your document properties from the exported data along with the analytics metadata. After exporting, you can load the CSV file into the eDiscovery review application and maintain the analytics information. The export can then be imported to create searches in the eDiscovery review application.

Microsoft Office 365 Advanced eDiscovery export

How does this differ from E3?

The Office 365 E3 plans include the ability to do eDiscovery across a customer’s 365 information. The eDiscovery tool also has the ability to define searches based on a number of criteria including from, to, date

range, subject line, etc. However, it lacks a way to score, filter, or remove duplicates from the search like the Advanced eDiscovery tool.

Get Started with Advanced eDiscovery Today

Microsoft’s Office 365 Advanced eDiscovery, which is a part of the new Office 365 E5 plan and is available for purchase as add-on services to all Office 365 Enterprise plans. Advanced eDiscovery can be added for individual users and does not need to be purchased for every mailbox being searched.

Have any additional questions? – Contact us today!

 

Matt Scherocman

The New OneDrive For Business

The New OneDrive For Business

Microsoft has made significant improvements to their backup, syncing and sharing client - OneDrive for Business and has had an amazing 179% growth in active usage. The new client builds on the strength of the Consumer client for OneDrive and adds the features that businesses need like:

· Consolidated single sign on to Office 365 tenant

· Clear corporate ownership of data

· Attractive web and mobile interfaces - now iwth offline capabilities

· Shared and improved desktop-folder syncing

· Real-time coauthoring in Office with notifications of others' edits

· Increased mobile functionality

 

Let’s break down some of the new features and improvements to OneDrive for Business.


Solidified Syncing

First, the syncing process is solidified and more reliable with the new “next generation sync client (NGSC)” for companies. The new mobile clients allow access to both the Consumer and Business editions of OneDrive from the same app. The sync limit has been lifted to now allows individual files up to 10 GB in size and has removed the 20,000 file sync limit. As an added IT bonus, you can configure and deploy the client silently to help benefit the client on behalf of your users. Selective sync is also available – so you can select the files that are needed on each device that you are syncing.

one drive for business

Browser Experience & Sharing

The new browser abilities make sharing files quicker and easier. There is a new, easy to access command bar, tile or list view options, and enhanced sharing options. Therefore, the new browser experience lets you have more flexibility with new sharing features: link forwarding, non-sign in options, and even the option to add an expiration date.

Mobile Updates

In addition to OneDrive for Business being more flexible in sharing, there are now more mobile options. Recently released was a new OneDrive app for Windows 10 Mobile, which offers all the essential capabilities to view, edit, delete, share and upload files onto both your personal OneDrive and OneDrive for Business storage services. Offline flagging in the mobile Android apps lets you work unconnected. New PDF annotating abilities in the iOS app also add essential capabilities to the mobile work space.

OneDrive for Business update on storage plans 2a 509x1024

 Amplified Control

With more file-sharing capabilities and document access comes the need for new and improved controls and managing options for OneDrive for Business. These new controls will allow for governance of external sharing, limiting external sharing permissions, managing external sharing domains, and even auditing of external sharing invitations. For example administrators can turn on or off external sharing for single users. Administrators will also be able to limit sharing by domain in the near future.


 Interested in learning more about OneDrive for Business, seeing it in action, or utilizing its abilities?
Contact us here or give us a call at 1-800-900-1150.

Matt Scherocman

NEW Microsoft Office 365 E5 Plan

NEW Microsoft Office 365 E5 Plan

(Click to view)

 

Microsoft has added a new a new premium Office 365 Enterprise suite plan– E5It will deliver the most comprehensive set of productivity, collaboration, analytics, security and compliance capabilities of any Office 365 plan. Also, Microsoft has added new feature value in E1 and E3 with Skype Meeting Broadcast added into E1, and DLP and Encryption extended across workloads (SfB and SPO) for E3.  

What is E5? 

 

The new advanced feature value of security, analytics and new cloud voice and PSTN conferencing capabilities has been reserved for E5Let’s briefly breakdown the features below. For a more detailed look at E5 and all of the new aspects of the Enterprise plans, contact us here.

 

 

Security:

 

Includes Predictive eDiscovery, Secure Attachments/URLs with Advanced Threat Protection and Access Control.

[...]
Matt Scherocman

Growth: Office 365 Now Supports up to 150 MB Email Size

Growth: Office 365 Now Supports up to 150 MB Email Size

In the past, users of Outlook have been restricted to attachments onl25 MB or less in total.

However, for those who prefer to attach all files directly to an email through Outlook at once, there is good news: the maximum message size has increased to 150 MB.

 

It is important to note, however, that the administrator is responsible for changing the default settings themselves and users are still set at a maximum of 25 MB unless changed. It is now an option to choose the size setting ranging from 1 MB up to the new 150 MB. There are even ways for restricting or allowing certain sizes to distinct users or groups.

For more information and details about how to change the settings check out the steps here

 


If you would like to learn more about your Office 365 options we would be happy to walk you through it. Give us a call at 800-900-1150 or contact us here. 

Matt Scherocman

Comparing Office 365 E1 Plan vs. the Core CAL

 

 

Many clients, especially those with Enterprise Agreements, are being asked by Microsoft to convert their licensing agreements into Office 365 based subscription solutions and are confused by their options.  This comparison is for clients who currently own just the Core CAL (client access license) and are considering moving to an Office 365 E1 plan with a Bridge CAL.  

Let’s start with what is the same.

Both E1 and the Core CAL give you the right to run Exchange Standard CAL, Skype for Business Standard CAL (formerly known as Lync), and SharePoint Standard CAL on premise, in your own data center for your users.  Both plans would require the requisite Server licenses purchases. 

The Bridge CAL completes the traditional functionality of the Core CAL by licensing you for a Windows CAL, System Center Configuration Manager CML, and the Microsoft EndPoint Protection Antivirus service. 

[...]

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